To Do / Not Do Now List
Overwhelmed by endless To-Do’s? Boost productivity in the workplace without burning out.
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30s Summary
A simple tool from leadership coaching to align priorities, reduce stress, and empower your team.
To Do / Not Do Now List
Main Outcome: Leaders deliver more value with less stress.
Top Benefit(s):Clarity, trust, safe pushback, reduced stress, stronger results.
Next Steps: Download template → Fill with tasks → Validate → Share with management → Track weekly.
Duration: 30–60 min setup; 10–15 min weekly updates.
Target Audience: All busy professionals
Weekly Review
Advice on setting realistic and achievable goals, even in high-pressure environments.
Overcoming Anxiety at Work
Main Outcome: Reduced workplace anxiety
Top Benefit(s): Improved overall mental health and productivity
Next Steps: Implement stress-reduction techniques and monitor their effectiveness
Time to Complete: 30 minutes
Target Audience: All employees, Mental health advocates
Your Audio Summary
What’s in it for you
What’s in it for you 
“This tool changed how I negotiate priorities with my VP. My team feels safer, and we deliver better.”
How It Works
Build
- Fill the template (80–90% To-Do, 10–20% Buffer, rest Not-Do-Now).
Align
- Share with management; agree on cadence and feedback.
Empower
- Team members push back safely, improving communication and reducing workplace anxiety.
Take a deep breath and say, “Let me check and get back to you.”
ROI table
With more time
Further Applications of the To-Do / Not-Do-Now List:
- Build a rolling 12–18 month forecast → cut budget season workload by up to 80%.
- Integrate the list into your weekly planning → create alignment, reduce workplace anxiety, and improve leadership skills.
- Add a column to link each task to agreed SMART goals → better communication, higher accountability, and more constructive feedback loops.
- Team Ownership: Ask each team member to own the update of their To-Do / Not-Do-Now List → automate integration for dynamic visibility.
Learn more:
on this subject
Morning Visualization Routine
Evening Visualization Routine
Reset routine
FAQ’s
What is a workload and capacity alignment tool?
It’s a structured template that helps professionals and leaders visualize all their tasks, priorities, and capacity limits. By doing so, it becomes easier to manage time effectively, improve accountability, and say no when needed — all key skills in effective executive coaching and leadership development.
How does this tool help reduce stress and improve performance?
When your workload matches your capacity, you eliminate hidden overload. This creates psychological safety, improves communication with management, and allows you to focus on high-value work — leading to better results and less burnout.
Who should use this tool?
It’s ideal for busy professionals, emerging leaders, and project managers who handle competing priorities. It’s especially valuable for leaders managing cross-functional teams or navigating constant change.
How often should I update my workload and capacity plan?
We recommend a weekly review. It takes about 10–15 minutes to check your updated tasks, review progress, and adjust priorities — a small investment for lasting clarity and control.
How does this relate to executive coaching?
At Wiser Sooner Coaching, this tool is part of a broader coaching framework that builds safety, accountability, and influence. Our goal is to help leaders deliver more value with less stress — and that starts with aligning what you take on with what you can truly deliver.
Can this template help with delegation and team accountability?
Yes. When you visualize your workload clearly, you can identify which tasks to delegate, where to build team accountability, and how to set realistic expectations — all key components of leadership coaching and team performance.
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